Welcome to the page containing details of the club charter and our GDPR information.

Club Charter:

The Luton and Dunstable MG Owners Club Charter (ver 1.3.1)

Membership is from the AGM in February to the AGM in February and referred to as the “season”.

Membership renewal payment is required within the month of February, new members can join at any time and payment is for the remainder of that season.

Members must attend at least one meeting within that season. Meetings are held on the 1st Tuesday of the month and start at 20:30 at the Cross Keys in Pulloxhill – Pub meetings will also be acceptable as long as either the Secretary or Treasurer is present.

The AGM will be held on the 1st Tuesday in February or as near to this date as possible if postponed due to unforeseen circumstances.

The AGM will include but is not limited to a review of the clubs finances, a review of the club membership fee and awarding of that seasons trophies. The Secretary and Treasurer will be voted in by the paid up members present at the AGM.

Secretary or Treasurers roles can be nominated via email by a paid up member before the 31st January to be included within the AGM – the existing roles can self nominate at the AGM.

Conduct shall be courteous and respectful to fellow members, spectators and marshals at meetings, events and shows where the club has a stand or club attendance.

Membership of the MG Owners club or ownership or a MG car is not a membership requirement.

New members must sign the application form including the GDPR waiver.

Members must complete the Data Protection and Privacy Consent form, which will be held securely for the duration of their membership and does not need to be renewed unless the member wishes to change anything or if the law changes.

Club communications will be via email, WhatsApp or messenger, members shall be BCC’ed in the general emails but may be included in the TO’ed on emails specific to a group activity where those members have joined into that activity or event and may need to communicate with each other and between the group – i.e a club holiday.

The LDMGOC WhatsApp group is a closed group chat with only paid up members permitted to join and participate. This is administered by the Secretary, Treasurer and their substitutes.

For a club holiday, outing or similar events, a dedicated WhatsApp group shall be created for just the members attending that event, this type of activity may also require an email chain where participants emails will be shared with the group i.e club holidays.

The club has a website www.LDMGOC.com where members can have articles published and images of recent events can be posted – reference to the club members Data Protection and Privacy Consent form shall be applied.

The clubs events calendar is located on our website.

Club members who leave the club will have their data securely deleted two calendar months after the AGM – this allows time for membership renewal and administration.

Club activities will be posted on the monthly emailed newsletter and via email and/or WhatsApp as well as on the events calendar on the clubs website.

Club GDPR Policy.

Luton and Dunstable MGOC Members Privacy Notice

This privacy notice tells you what to expect us to do with your personal information

• Contact details

• What information we collect, use, and why

• Lawful bases and data protection rights

• Where we get personal information from

• How long we keep information

• How to complain

Contact details

Telephone: 07918141964

Email: mgcars@email.com

What information we collect, use, and why

We collect or use the following personal information for Distribution of the Club newsletter’s,

events and activity notifications and updates for AGM notices, pictures on our website and

entry into car shows and events:

• Names and contact details

• Car make and model, year of manufacture and registration

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your

personal information. There is a list of possible lawful bases in the UK GDPR. You can find

out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are set out in

brief below. You can find out more about your data protection rights and the exemptions

which may apply on the ICO’s website:

• Your right of access – You have the right to ask us for copies of your personal

information. You can request other information such as details about where we get

personal information from and who we share personal information with. There are

some exemptions which means you may not receive all the information you ask for.

Read more about the right of access.

• Your right to rectification – You have the right to ask us to correct or delete personal

information you think is inaccurate or incomplete. Read more about the right to

rectification.

• Your right to erasure – You have the right to ask us to delete your personal

information. Read more about the right to erasure.

• Your right to restriction of processing – You have the right to ask us to limit how we

can use your personal information. Read more about the right to restriction of

processing.

• Your right to object to processing – You have the right to object to the processing of

your personal data. Read more about the right to object to processing.

• Your right to data portability – You have the right to ask that we transfer the

personal information you gave us to another organisation, or to you. Read more about

the right to data portability.

• Your right to withdraw consent – When we use consent as our lawful basis you

have the right to withdraw your consent at any time. Read more about the right to

withdraw consent.

If you make a request, we must respond to you without undue delay and in any event within

one month.

To make a data protection rights request, please contact us using the contact details at the

top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information for:

Distribution of the Club newsletter’s,

events and activity notifications and updates,

AGM notices,

pictures and images on our website,

entry into car shows and events

for purposes of heath and safety – (example rules at car shows for movement of vehicles, fire and first aid)

are:

• Consent – we have permission from you after we gave you all the relevant information.

All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

Where we get personal information from

• Directly from you

How long we keep information.

For information on how long we keep personal information is for the duration of your

membership plus 2 calendar months to allow for renewal and administration.

How to complain

If you have any concerns about our use of your personal information, you can make a data

protection complaint to us:

Email: Mgcars@email.com

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us

using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can

also complain to the ICO.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Last updated: 7th July 2026